First Announcement — October 2014

NewIn order to allow the Venus science and engineering communities to focus on the pending Discovery AO it has been decided to move the upcoming Venus Science Priorities for Laboratory Measurements and Instrument Definition Workshop to April 7-8, 2015.  The location of the meeting remains at the National Institute for Aerospace (just outside the NASA Langley Research Center) as originally planned.

Meeting Location and Date

The Venus Science Priorities for Laboratory Measurements and Instrument Definition Workshop will be conducted April 7–8, 2015, at the National Institute for Aerospace near the NASA Langley Research in Hampton, Virginia. 

The workshop plenary will be held in Room 101 on the NIA first floor. Click here for a detailed floor plan of the workshop meeting rooms.

Purpose and Scope

The objectives of this two-day workshop are to (1) present, discuss, and document the status of the instrument technologies and the definition of new instruments; and (2) present, discuss, and document the status and needs of laboratory experiments in support of fundamental science as well as mission preparation. The objectives will be worked as guided by the recently released VEXAG Goals and Objectives, Pathways, and Technology Plan documents. The workshop presentations and discussions will form the basis of peer-reviewed papers or other documents that capture the relevant technologies and their readiness. These documents will be made available to the broader science and technology communities to enable them to attack the necessary problems. Participation by science, technology, and mission communities will be sought and encouraged for this workshop.

Workshop Structure and Organization —
The workshop is envisioned to be highly interactive. Invited talks will seed questions and invite active discussion.  The plenary briefings will provide short overviews and summary information and will lay a foundation for attendees to then contribute to the breakout sections.  Plenary topics envisioned include an overview of Venus Goals and Objectives, a summary of results from the recent Venus Explorations Targets workshop, and other topics with broad perspective. Opportunity will be provided during the plenary session for attendees to briefly (one slide, three minutes) share ideas, products, or concepts with the broad audience.  A poster session will be held early in the workshop to allow results of the interactions to feed into the workshop discussions. A significant portion of the time will be allocated to three parallel breakouts sessions focused on laboratory measurements and instrument needs for Venus orbit-, atmosphere-, and surface-based missions.

The scientific content will be developed by the Program Committee with the support of VEXAG.

Logistics —
The location of the workshop is at the National Institute of Aerospace just outside NASA’s Langley Research Center (LaRC). The dates for the workshop are April 7–8, 2015. Logistic support will be provided by LaRC and the Lunar and Planetary Institute (LPI).

Workshop presentations and documents will be archived on the VEXAG website to enable open and future access.

Meeting Format

The workshop will consist of plenary sessions and discussions and a poster session over a period of two days. There will be morning and afternoon oral sessions organized around topical themes, as well as some invited presentations. Ample time will be reserved for questions and discussion. A poster session will be held early on the first day.

The preliminary agenda is as follows:

Tuesday, April 7 Plenary oral session, poster session, breakout discussion sessions
Wednesday, April 8 Breakout discussion sessions, concluding plenary session, public lecture

Call For Abstracts

The call for abstracts is now open. All members of the community are invited to submit an abstract to the poster session. Oral presentations will be by invitation only.  If you have not received an invitation from a member of the organizing committee, you must select “poster” as your method of presentation during the abstract submission process.

Abstract Deadline — January 22, 2015, 5:00 p.m. U.S. Central Standard Time (GMT -6)

  • Oral presentations will be by invitation only; if you have not received an invitation from a member of the organizing committee you MUST select “poster” as your method of presentation.
  • No late abstracts will be accepted, regardless of the reason.
  • Abstracts sent by e-mail will NOT be considered.
  • Abstracts are limited to one page.
  • All abstracts must be submitted in PDF format.
  • All abstracts must be submitted in U.S. letter size format (8.5" × 11") and must include a one-inch margin on all four sides; A4 submissions will be rejected by the system.
  • Abstract file sizes must be no larger than 1.5 MB; larger files will be automatically rejected by the system.
  • If not using the template provided leave a one-inch margin on all four sides of your document.

Authors are encouraged to start the submission process early so the USRA staff will have time to provide assistance in the event of technical problems. For technical assistance, contact Linda Tanner (281-486-2142), or send an e-mail message to [email protected].

Unable to Produce PDF Files?  Authors who are unable to produce a PDF file may send their source files (must be in Word or PostScript format) to USRA no later than March 31, 2015.

Preparation and Submission of Abstracts

Step 1:  Download the appropriate template

Step 2:  Write the abstract (no more than one page) using the format shown in the template

Step 3:  Create a PDF file (no larger than 1.5 MB)

Step 4:  Fill out the electronic abstract submission form and upload the abstract file

Student Travel Support

The workshop has received generous support from Northrop Grumman Aerospace Systems  to provide travel grants to qualified students who are first authors of an abstract to be presented at the meeting.

In order to be considered for one of these grants, students must:

  1. Respond positively to the travel grant question on the electronic abstract submission form.
  2. Provide a letter of recommendation from your advisor to Dr. Tibor Kremic ([email protected])

These travel grants will be awarded by the workshop program committee primarily based on the quality of the abstract submitted.

The workshop committee members would like to thank Northrop Grumman Aerospace Systems for their generous support.

Note:  Students who would be dependent on travel assistance through one of these grants should not pay the registration fee or make travel arrangements until they have been notified about whether or not they have received an award.

Registration

  Through March 16, 2015 March 16–March 24, 2015 Onsite*
Professionals $175.00 $275.00 $375.00
Students $60.00 $110.00 $275.00

*Onsite registration will be available by credit card only.  No other method of payment will be accepted. 

Credit card registrations:  Participants registering by credit card MUST use the secure electronic registration form.

Other methods of payment:  Those registering using any other method of payment (check, money order, traveler’s check, or wire transfer) must contact the USRA Meeting Registrar for detailed instructions.

Third-Party Payments:  Participants required to register using a third party (e.g., SATERN for NASA civil servants) should still register in advance using the electronic registration form. The confirmation e-mail you receive after registering will include payment instructions to submit to the third party. Please be aware, however, that your registration will not be considered complete until the funds have been received.

Cancellations:  Requests for cancellation with a fee refund (less a 10% processing fee) will only be accepted through March 24, 2015. Those who fail to attend and do not notify USRA prior to the March 24 deadline will forfeit their full fee.

Check-in:  The workshop check-in will be in the Room 101 vestibule and will open just prior to the start of the workshop.   Onsite registration will be available by credit card only.

Accommodations and Transportation

A block of rooms has been secured at the Country Inn and Suites by Carlson with a rate of $83 plus tax per night and includes a hot breakfast. This block will accept reservations for the nights of April 6–10, 2015. 

To reserve your room you may call 800-456-4000 and ask for “Venus Group” to secure the meeting rate.  Reservations must be made by Friday, March 6. 

Hotel Details:
Country Inn and Suites by Carlson
1551 Hardy Cash Drive, Hampton, Virginia 23666
757-224-9994
www.countryinns.com/hamptonva

Driving Directions (from the NIA webpage) —
From I-64 (going eastbound – from Richmond) — Take Hampton Roads Center Parkway East, exit (261B) toward NASA and Langley AFB — Proceed 0.75 mi and exit, Magruder Blvd (VA 134) — Turn left onto Magruder Blvd (VA 134 N). Go 2.08 mi. — Turn left onto Floyd Thompson Blvd (Wendy’s on left) — Follow to the end — Turn left onto Exploration Way.

From I-64 (going westbound – from Norfolk) — Take Magruder Blvd North (VA 134 N) exit (262B) — Merge onto Magruder Blvd North (VA 134 N). Go 2.7 mi. — Turn left onto Floyd Thompson Blvd (Wendy’s on left) — Follow to the end — Turn left onto Exploration Way — NIA HQ will be located on your left.

From NASA Langley Research Center — Out the main gate — Turn right onto North Armistead Avenue — Turn left onto Magruder Blvd — Turn right onto Floyd Thompson Dr — Follow to end — NIA HQ will be located on your left.

Contacts

For further information regarding the scientific content of the meeting:

Tibor Kremic
NASA Glenn Research Center
Phone:  216-433-5003
E-mail:  [email protected]

Upendra Singh (Local Organizers)
NASA Langley Research Center
Phone:  757-864-1570
E-mail:  [email protected]

Dr. William B. Moore
Hampton University Professor in Residence National Institute of Aerospace
Phone: 757-325-6765
E-mail: [email protected]

For further information regarding meeting details, abstract submission, or registration:

Kira Honnoll
Meeting and Publication Services
USRA/Lunar and Planetary Institute
Phone:  281-244-2011
E-mail:  [email protected]

Schedule

Abstract deadline January 22, 2015
Final announcement with program and abstracts posted on this website February 27, 2015
Venus Lab and Technology Workshop April 7, 2015


 

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