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Meeting Planning Services

Presenter Information

Oral Presentations

An assigned moderator will manage all presentation slides to expedite the workshop. Send all oral presentation pdf files to meetinginfo@hou.usra.edu or via large file transfer.

Presentation file submission deadline — November 21, 2021, 10:00 p.m. UTC

Format requirement: Widescreen (16:9) aspect ratio

Oral presenters will have the opportunity to test and become familiar with the WebEx platform prior to the workshop.

Note that presentations are limited to 15 minutes (10 minutes presentation + 5 minutes Q&A). Session moderators will be encouraged to stay on schedule as much as possible. Please be considerate when presenting and limit your presentation to the allotted time.

Regardless of the number of talks you have given, speakers are encouraged to read this blog post: Speak Your Science: How to Give a Better Conference Talk.

E-Posters —

Poster presenters will be given the opportunity to upload an electronic file of their poster (e-poster). The interactive e-poster system provides additional exposure by giving fellow attendees, as well as others, the ability to view posters online. Poster presenters will present a 3-minute lightning talk on their posters during the workshop. Please see the posted program for details.

The e-poster capability will open November 2 and close December 13, 2021.

E-Poster Instructions for Presenters

To submit an e-poster:

  1. Log in to the abstract submission page of the meeting portal: https://www.hou.usra.edu/meeting_portal/abstract_submission/).
  2. Next to the listing of your Venera-D Workshop abstract that was assigned to a poster session, you’ll see an link in the Action column.
  3. Click on this link to go to the e-poster upload page.
    1. All e-posters must be submitted in PDF format.
    2. The maximum file size allowed is 10.0 MB.
  4. After using the browse button to locate the file containing the e-poster on your computer, and acknowledging the copyright statement, click the “Submit” button once and wait for the confirmation screen.
  5. To find a particular abstract, use the abstract search function. Those with e-posters will have an additional link in the search result to view the associated poster.

To view submitted e-posters: View E-Posters

How to design an effective scientific poster is an excellent resource for poster presenters.

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).