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Meeting Planning Services

Logistics

Visa

A visa to enter Russia is required for most foreign participants. Official letters of invitation are required to complete the visa process; these letters will be provided to participants who meet the June 21, 2019 notification of interest deadline. These letters of invitation must be submitted by you to the Russian consulate in your home country. Participants are encouraged to apply for the visa well in advance in order to avoid last minute problems. All U.S.-based scientists (self-funded or otherwise) will receive specific instructions regarding U.S. embassy visa processing.

HTSOS Training for NASA Funded Scientists

As of January 1, 2019, the High Threat Security Overseas Seminar (HTSOS) is now required by the U.S. Government for all persons traveling on U.S. Government funds to any international destination. This is a 5-6 hour online training course.

Individuals who hope to receive NASA support to travel to this workshop must complete HTSOS training by August 30, 2019, and will be reimbursed for the $125 course fee. U.S. based travelers not specifically requesting travel support are strongly encouraged to contact the contracts office at your home institution to determine if your self-funded travel is linked to a NASA contract that requires HTSOS training before August 30, 2019.

Detailed instructions for applying for and then completing the required training will be sent on June 28, 2019 to all U.S.-based travelers who submit NOIs by June 21, 2019.

Additionally, individuals receiving NASA support to travel to this workshop will be required to complete NCTS permissions. Details of these requirements will be provided in the abstract acceptance and travel support confirmation letter. For any additional questions that remain after receipt of this letter, please contact Adriana Ocampo (aco@nasa.gov) or Brian Key (​r​o​d​n​e​y​.​b​.​k​e​y​@​n​a​s​a​.​g​o​v​).

Hotel Information

Workshop negotiated rates will be provided for the St. Regis hotel (Nikol'skaya Street 12, Moscow 109012 Russian Federation). Details of hotel accommodation fees and booking procedures will be provided in the abstract confirmation letter.

If you receive NASA-provided travel support, special instructions regarding transfer between the airport and the hotel will be included in the abstract acceptance notifications.

Airport Information

Most international flights arrive at Sheremetyevo-2 Airport (SVO) or at Domodedovo Airport (DME)

From Sheremetyevo-2 Airport (SVO) to Moscow:

By Aeroexpress

Sheremetyevo-2 Airport has train connection (named Aeroexpress) with the Belorusskaya Railway Station, Moscow.

When you arrive at Sheremetyevo-2 Airport (Terminal F,E,D), follow the arrow signs to the gallery, which connects Sheremetyevo-2 Airport and Aeroexpress train station. Trains leave every 30 minutes (see timetable).

Please save your train ticket for control by inspector and scan procedure at turnstile at the end of the way. It takes 35–40 minutes to get to Belorusskaya Railway Station. Then, you can walk (3 minutes) to Belorusskaya metro station, which is essentially the center of the city. If you choose this variant (by Aeroexpress + by metro), you can avoid traffic jams.


By Taxi 

The arriving traveler is greeted by a vast crowd of people offering personal services to get one to the city. Unfortunately, these taxi drivers are often dangerous and at best dishonest. It is very wise to steer clear of them.

  • You can order a taxi from dispatcher desks or taxi desks situated in all of the airport’s terminals.
  • You can easily pre-arrange a legal taxi to meet you at the arrival and take you to the hotel. Most hotels will provide airport transfers (for a fee) upon request by prior fax (which you should make sure is confirmed).


From Domodedovo Airport (DME) to Moscow:

By Aeroexpress

Domodedovo has train connection (named Aeroexpress ) with metro station Paveletskaya, Moscow. Aeroexpress leaves every 30 minutes (see timetable). It takes 45–50 minutes to get to Moscow.

Please save your train ticket for control by inspector and scan procedure at turnstile at the end of the way. You arrive to Paveletskaya Railway Station, which is connected with metro station Paveletskaya. If you choose this variant (by Aeroexpress + by metro), you can avoid traffic jams.


By Taxi

The arriving traveler is greeted by a vast crowd of people offering personal services to get one to the city. Unfortunately, these taxi drivers are often dangerous and at best dishonest. It is very wise to steer clear of them.

  • You can order a taxi from dispatcher desks or taxi desks situated in all of the airport’s terminals.
  • You can easily pre-arrange a legal taxi to meet you at the arrivals and take you to the hotel. Most hotels will provide airport transfers (for a fee) upon request by prior fax (which you should make sure is confirmed).


Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).
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