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Meeting Planning Services

Tenth International Conference on Mars

Conference Policies and Guidelines for Attendees

Photo Policy

No photography icon
  • Still photos of presentations may be taken for personal use or for sharing on social media as long as 1) the taking of such photos does not disrupt or distract from conference activities and 2) presentation authors have not indicated clearly that they request no photos. If presenters do not want photos of their presentations to be taken, they should state so verbally at the start of their oral presentations. For both oral and poster presentations, this graphic should be displayed on the slide(s) that should not be photographed.
  • If authors have indicated that they do not want photos taken of their presentations, please do not take photos.
  • Video recording of any presentation is not allowed.

Social Media Sharing and Press Guidance

  • Microblogging is encouraged to help provide extended social media coverage of the conference and share information with people interested in the content but unable to attend. Blog, post, and tweet highlights of the conference using the official hashtag #10thMars.
  • Journalists and public information officers from space science-related organizations are welcome to attend. A press sticker will be added to your conference badge. As a professional courtesy, media members are asked to discuss any research of interest with the authors before publishing stories regarding their work to ensure that the authors’ works are accurately represented and cited.
  • In all cases, please respect the photo policy (see above).

Reporting Issues

  • If you experience or witness unacceptable behavior or safety issues, please notify the Conference Convener immediately. If you cannot reach one of the Conveners in person, please email [email protected]. Anonymous notices will be accepted, but please recognize that it may be easier for us to address a situation if more information is provided and that issues raised will be held in confidence, as appropriate. Please provide the time that the issue occurred and a description.
  • If you experience or witness an issue with the venue (e.g., a water fountain has stopped working or the restrooms need a cleaning), please alert someone at the registration table or email [email protected]. Please provide an adequate description so the issue can be addressed promptly.
  • Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety is advised to call Caltech Security (x5000 from a Caltech phone, or 626-395-500) or 911 (general emergency services).
  • Anyone requested to stop unacceptable or unsafe behavior is expected to comply immediately. Failure to comply may result in further action.

Guidance for Attendees

  • Guidance about hotels, travel, and refreshment options can be found under Logistics.
  • Reference this Caltech campus map that includes ADA-compliant access, gender-neutral restrooms, and parking. Additionally, click here to access a map indicating lactation rooms on campus. Maps will also be available onsite.
  • Temperatures can be very hot in mid-July, and the poster venue and walkway between oral session venues are outdoors. There will be some shade and a few water fountains, but we recommend wearing clothing appropriate for a hot, outdoor, bright environment and bringing a (refillable) water bottle. Layered clothing is recommended for moving repeatedly between indoor and outdoor venues.
  • Water (in a water bottle) is the only refreshment allowed inside the rooms where the oral sessions will be held.
  • Please avoid wearing strong scents; some in our community are allergic or sensitive to such products.
  • Registration will be in front of the Beckman Auditorium from July 22, 7:00 a.m. PDT and July 23–25, 7:30 a.m. PDT. Attendees must sign in and pick up their badges, which are needed to attend conference activities. Onsite registration will be possible, but advance registration is strongly encouraged to facilitate planning.
  • In general, there is a lack of Wi-Fi and power outlets inside rooms where oral sessions will be held. Please plan accordingly.
Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).