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Meeting Planning Services


Workshop Venue

The 3rd Planetary Data Workshop will be held at the High Country Conference Center (Main Building, first floor), 201 West Butler Avenue, Flagstaff, Arizona 86001.  High Country Conference Center is located on the north boundary of Northern Arizona University campus, adjacent to downtown Flagstaff and easily accessible by road and air.

A variety of dining options within walking distance are available on Butler Ave. and San Francisco St.  High Country Conference Center and the Drury Inn are just off the map to the lower left.  The Flagstaff Visitor Guide is a great resource of all Flagstaff has to offer.


Conference Center Parking

Free parking is available for workshop participants. Please use the Parking and Map Information to help navigate your way to the workshop.


Participants are responsible for making their own travel and hotel arrangements. Participants are encouraged to make reservations as early as possible as there are a limited number of rooms blocked for this workshop.

A block of rooms has been reserved for workshop participants at Drury Inn & Suites Flagstaff, 300 South Milton Road, at the rate of $159/night plus tax.  High Country Conference Center is connected via a sky bridge.  Reservations can be made using the online hotel link. The last date of the block has filled, so double rooms are only available 6/11 to 6/14.  If you need assistance, contact  direct reservations at 1-800-325-0720. The block will expire Friday, May 12, 2017.

A block of rooms has been reserved for workshop participants at Embassy Suites Flagstaff, 706 South Milton Rd, at the rate of $189/night plus tax.  Reservations can be made using the online reservation link. The Group Code is TPD. The block expiration date has been extended through Thursday, May 25, 2017.

Springhill Suites Marriott is also located close to the workshop venue.


Important Notice:  The Flagstaff Airport will close the runway June 11–19 for asphalt repairs.  During this time frame there will not be air service available in and out of Flagstaff.

Flagstaff is situated at a major crossroads, easily accessible from the east, west and south. Interstates 40 and 17 provide direct access from the West’s major metro areas, including Albuquerque, El Paso, Dallas, Las Vegas, Los Angeles, San Diego and, of course, Phoenix and Tucson. Highway 89 provides access from states to the north, and Highway 180 links Flagstaff to the Grand Canyon, just 81 miles (130 km) to the northwest.

Arizona Shuttle is an easy, safe, and reliable city-to-city shuttle that can be used instead of renting a car.  It operates directly from the Phoenix Airport to the train station in downtown Flagstaff (a few blocks from the High Country Conference Center).

Traditional Arrivals

  • From the East or West: Interstate 40
  • From the South/Phoenix: Interstate 17
  • From the North/Page/Lake Powell/Monument Valley: Highway 89

If you are coming from Phoenix, take I-17 north and follow the numerous “Flagstaff” signs. I-17 terminates in Flagstaff at its junction with I-40 and becomes Milton Road which in turn becomes Route 66 in downtown Flagstaff. This is the main artery through Flagstaff.

Scenic Arrivals

  • From Sedona:  Highway 89A north through Oak Creek Canyon
  • From Grand Canyon National Park (South Rim):  Highway 180 south


Arrival by Rail

Amtrak® services Flagstaff twice daily on the Southwest Chief® line from the historic train station on Route 66. Enjoy meals in the dining car, views from the Sightseer Lounge, and relax in spacious seats or private sleeping accommodations.

Save big with Amtrak Saver Fares.  Book your travel at least 14 days in advance aboard many routes across the country and save 20% on a regular adult fare. Visit Amtrak.com/SaverFares for details and reservations.

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).