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Meeting Planning Services

LPI Inclusion, Diversity, Equity, and Accessibility
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Program and Presenter Information

Detailed information about the agenda is available by viewing the program and abstracts. Please check the author index to see where your presentation is scheduled.

We encourage all presenters to make their presentation as accessible as possible. This includes considering the international- and discipline-breadth of the audience and that some attendees may experience color blindness.

Oral Presentations

  • Generally, presentations are 15 minutes long with 12 minutes of presentation and 3 minutes of Q&A and transition. Presentation start and end-times are listed in the program. Timing will be enforced in all cases, especially during the parallel oral sessions so as to allow people to move between rooms.
  • All presentations will be run from a computer installed in the meeting room. To allow for the loading of presentations, presenters need to submit their presentations prior to the beginning of the session for which they will be presenting:  7:30 a.m., if presenting in a morning session and 12:30 p.m., if presenting in an afternoon session. Presentations can also be submitted earlier than these times. Presentations should be submitted on a thumb-drive – at the designated station near the Registration table before the meeting and during breaks.
  • Presentation slides can be in .pdf or .pptx format only; either 16×9 or 4×3 aspect ratios can be shown, but screen is 16×9. The computers used for presentations run Windows 7 (PC) and OS X 10.13.4 High Sierra (Mac). When delivering your presentation, please ensure that slides appear and movies work as expected before walking away. Also, be sure to note if sound is needed when the movie plays.
  • For the oral session you are presenting in, please (1) introduce yourself to the Session Chairs before the start of your session and (2) a few minutes before the start of your presentation, ensure you are ready to move to the lectern.


Poster Presentations

  • Each poster can be up to 44” x 44” in size, and must be designed to be attached to the panel with pushpins.
  • Poster sessions will be held from 10:30 a.m.–12:00 p.m., Monday–Wednesday, and 8:30–10:00 a.m. Thursday, and will be distributed in three locations around the main venue. Maps explaining poster numbering/locations will be available at the conference.
  • Posters will remain up only during the day on which they are scheduled. On the day of your poster presentation, posters should be put up between 7:00–10:00 a.m. and taken down by 6:30 p.m. (12:00 noon on Thurs). All posters left up after these times will be discarded.
  • All presenters are asked to spend at least 30 minutes in front of their poster, during their poster session. If you intend to step away from your poster, note cards will be available to inform people of the specific time(s) when you will be at your poster.
  • As posters are displayed outside, do not leave anything of value unattended at your poster.
  • Please consider the likely environmental conditions (see Guidance for Attendees) and dress accordingly/bring water.
  • There is no specific poster printing service for this conference. Numerous print services can be found near Caltech and the hotels.  The printing vendor closest to the meeting venue is FedEx Print and Shipping Center at 855 E Colorado Blvd.

 

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).