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Meeting Planning Services


Conference Location

The city of Carlsbad is located in Southeast New Mexico in the beautiful Pecos River valley at an elevation of 3,295 feet. Geologically, it is situated in the western part of the world-renowned Permian Basin, one of the great oil-producing provinces in the United States. Carlsbad is a moderately warm-weather city, with average daily highs in January of about 60°F, and night-time lows of about 30°F (although snow and temperatures much colder than this are possible). Carlsbad Caverns National Park is located 18 miles southwest of the city.

The conference will be hosted at the National Cave and Karst Research Institute (NCKRI) located at 400-1 Cascades Ave., Carlsbad, New Mexico.

As travel plans are made, keep in mind the conference will adjourn at 12:20 on November 8.


Flights to Carlsbad are provided from Albuquerque and Dallas/Fort Worth by Boutique Air. Major airlines serve both of those latter locations and also El Paso, Lubbock, and Midland, Texas. Another option is to fly into Hobbs, New Mexico which is a one-hour drive to Carlsbad. The nearest airport with full-service airline connections is in El Paso, approximately a two-and-one-half-hour drive from Carlsbad.

Lodging Information

A block of rooms has been reserved at a group rate of $135.16 (including tax) per night under “Life on Mars” at the Stevens Inn Carlsbad, 1829 S Canal St., Carlsbad, New Mexico 88220. Reservations can be made by calling the hotel directly at 800-730-2851. Hotel reservations must be made before October 21, 2019 to receive the discounted rate.

The Stevens Inn Carlsbad is located at the south end of town, and the conference venue, National Cave and Karst Research Institute, is located at the north end of town. Because of morning rush-hour traffic, it can take 20–30 minutes to traverse town. Plan plenty of early-morning travel time to ensure timely arrival at the venue.

Local Area Restaurants

Participants staying at the Stevens Inn Carlsbad can enjoy a free hot breakfast buffet. Restaurants within a 10-minute drive from the conference venue include:
            Macalester’s Deli
            Pizza Inn
            Tokio (sushi)
            Blake’s Lotaburger
            Red Chimney BBQ

Rideshare and Roommate Searches

Conference participants looking for a rideshare opportunity from any of the airports listed above to Carlsbad, New Mexico and/or to share rental car expenses can post a notice on the conference rideshare bulletin board.

Availability of hotel rooms in Carlsbad is limited, as is the number of rooms in the block at the Stevens Inn Carlsbad. Participants may want to consider finding a roommate to share housing expenses by posting a notice on the roommate bulletin board.

Both bulletin boards reside in the USRA/LPI Meeting Portal, so users will need to log into the Portal to view the available listings or to post a message.

Before submitting a post, participants should check the board to see if there are any current posts that match their specifications. To contact the poster, simply click on the name to the left of the listing.

Individuals can edit or remove their own posts by clicking on the "Edit" button and then resubmitting the modified post. To remove a post, simply delete the text and then resubmit.

USRA/LPI is not responsible for the content of any posts, for arrangements agreed to by users, or for mediating disputes that arise from any arrangements.  USRA/LPI reserves the right to remove posts that are deemed inappropriate.

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).