Information for Presenters

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Oral Presentations —

A PC laptop, LCD projector, and speaker remote will be available for presentation of oral talks during the scientific sessions. Please note the guidelines below for your presentation.

  • Ensure your presentation “plays” on a standard Windows 7 computer equipped as described. Although the use of Macs is strongly discouraged, if you require a Mac to properly present you must provide your own.
  • Speaker presentation periods of 15 minutes will be strictly enforced. You will be given a one-minute warning when a convener visibly stands and then another when the convener stands a second time.
  • Presentation slides should be limited to 10 slides or less in order to adhere to the allotted 15 minutes.  

In order to facilitate a smooth transition between speakers, and provide each speaker their allotted time, we will preload and test all presentations in advance. Please see the times for loading below. We will have an A/V technician available to assist you with loading and testing.

To expedite the loading and testing of your file:

  • Create a folder called “SESSION DAY_SPEAKER NAME_TALK TIME” and place your presentation in this folder.
  • The use of personal laptops is strongly discouraged.
  • No Mac laptops will be provided.
  • Loading times for presentations:
    • AM Presentations: 8:30 a.m.
    • PM Presentations: 12:30 p.m.

The meeting room will be equipped with the following minimum hardware and software. If you anticipate the need for any other software for your presentation, please notify USRA immediately at khonnoll@hou.usra.edu.

PC Hardware:

PC Software:

HP ProBook 4520s Notebook

Intel HD Graphics

Intel Core i3-380M Processor
(2.53 GHz)

Operating System:  Windows 7 Professional 64-bit

Memory:  8 GB RAM

Microsoft Office 2010 (including PowerPoint 2010)

300 GB Hard Drive

Internet Explorer 11
Firefox 28
Adobe Reader XI
Windows Media Player 12
QuickTime 7.7.5


Poster Presentations —

A poster session is scheduled for Monday evening, June 16 in the Dabney Lounge. The poster session will be scheduled from 6:30 p.m. to 8:30 p.m.

Poster location assignments will be provided to presenters at the workshop. All posters will be available for viewing during the entire workshop.

Poster Size: 44” × 44” (maximum)

  • There is no specific IPPW template or font size.  Use professional judgment and preferences for legible reading of text and figures from a distance of ~ 2 meters
  • Poster content must cover the abstract material without significant deviation
  • Add the contact info for at least the lead author for possible follow up
  • Add institutional logo, IPPW logo, and abstract number near the top (download black or blue IPPW logo)

Materials Provided:  Pushpins

Poster presenters can begin setting up their posters at 10:00 a.m. on Monday, June 16, 2014. All posters must be removed by 3:30 p.m. Thursday, June 19. Any posters left after this time will be discarded.

For examples of tips on how to best prepare a poster presentation, visit

Poster Presentations:  Designing Effective Posters 
Epic Fail:  What a Perfectly Putrid Poster Can Do for You

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