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Meeting Planning Services

LPI Inclusion, Diversity, Equity, and Accessibility
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Presenter Information

The virtual meeting will be delivered using vFairs to enhance participant engagement. Gather.town will be available for networking and poster viewing during the meeting.

How to use Gather.town  
 

Discussion Facilitator Information

Discussion facilitators will receive an invitation letter from the conveners with instructions. An assigned moderator will manage all presentation slides to expedite the meeting.

Facilitators will have the opportunity to test and become familiar with the vFairs Zoom webinars platform prior to the workshop.

Poster Presentation Information

Before the meeting, poster presenters will upload an electronic file of their posters (e-posters). E-posters will be used in Gather.town during the 1-hour poster session.

Poster submission deadline – February 20, 2022, 11:59 p.m. EST

E-Poster Instructions

To submit an e-poster:

  • Log in to the abstract submission page of the meeting portal: https://www.hou.usra.edu/meeting_portal/abstract_submission/.
  • Next to the listing of the abstract that was assigned to a poster, click on the e-poster link in the action column to go to the e-poster upload page.
    • All e-posters must be submitted in PDF format.
    • The maximum file size allowed is 10.0 MB.
  • Use the browse button to locate the e-poster file on your computer, acknowledge the copyright statement, click the “Submit” button once, and wait for the confirmation screen.
  • You will receive a confirmation email with a direct link to your e-poster.

To revise e-posters (before the deadline only):

  • Return to the abstract submission page of the meeting portal and click on the e-poster link that appears next to the title of the abstract you submitted.
  • Upload the revised version of your e-poster.

To view submitted e-posters:

  • Click on the “View E-Posters” link on the workshop website.
  • Use the abstract search function to find a particular abstract. Abstracts with e-posters will have an additional link in the search result that allows you to view the associated poster.

How to design an effective scientific poster is a helpful resource for poster presenters.

To view submitted e-posters: View E-Posters

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).