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Meeting Planning Services

Program and Presenter Information

Detailed information about the agenda is available by viewing the program and abstracts. Authors will not receive notification letters. Please check the author index to see where your presentation has been scheduled.

Download the complete program

Contributed Talks —

Contributed talks are 20 minutes in length, with 15 minutes for the talk and 5 minutes for Q&A.

A PC laptop, LCD projector, laser pointer, and speaker remote will be available for contributed talks during the scientific sessions.

In order to facilitate a smooth transition between speakers, all presentations MUST be preloaded in advance. To aid the preloading process, create a folder on your flash drive/CD called “Habitable Worlds 2017” and place your PowerPoint presentation in that folder. Please include your last name in the naming of your presentation file. IT assistance will be available at the University of Wyoming Conference Center Sunday during the 4:00–7:00 p.m. welcome reception and in the plenary meeting room at the Marian H. Rochelle Gateway Center each day 7:30–8:00 a.m. to assist with loading and testing your presentation. Please ensure that your presentation functions properly on the platform listed below prior to arriving as it will be the only medium for presentations.

Hardware and Software Specifications —

The plenary sessions meeting room will be equipped with a Dell laptop and a Mac laptop with the following minimum hardware and software:

PC Hardware: PC Software:
Dell Latitude E6540 Operating System:  Windows 7
Memory:  8 GB Microsoft Office 2013 including PowerPoint
Intel Core i5-4310M 2.70 GHz Windows Media Player:  VLC Media Player:
Acrobat Reader 11

A Mac laptop will be available that runs El Capitan (OS X 10.11.6) with PowerPoint and Keynote installed.

Breakout sessions that require a laptop will be equipped with the following minimum hardware and software:

PC Hardware: PC Software:
Lenovo ThinkPad T420S Operating System:  Windows 7
Memory:  8 GB Microsoft Office 2016 including PowerPoint
Intel Core i5-2540M 2.60 GHz Windows Media Player:  12 QuickTime Player:  7.7.5
Acrobat Reader 11

Poster Presentations —

A poster session and reception will be held Monday, November 13, 5:00–6:30 p.m. and Thursday, November 16, 5:00–6:30 p.m.

Poster Location: University of Wyoming Conference Center Grand Ballroom
Poster Setup: Posters for both sessions can be hung Sunday, November 12, 4:00 p.m.–7:00 p.m. and Monday, November 13, 7:30 a.m.–1:30 p.m.  Posters will remain posted until after Thursday’s poster session.
Poster Removal: Thursday, November 16, upon conclusion of the poster session. Posters left behind will be discarded.
Poster Size: 44" × 44" (110 cm × 110 cm)
Materials Provided: Magnets


Notes for Presenters —

Breakout sessions

Breakout sessions begin at 2:00 p.m. and officially go until 4:30 p.m.  The poster sessions begin at 5:00 p.m., so please finish up by then.

On the day of your breakout session, you will be given 3 minutes during the morning plenary session to advertise your breakout session for that afternoon.  You may prepare slides for this advertisement, but you must keep to the 3-minute time limit.

After the conclusion of your session, please prepare a brief summary of your session to present on Friday morning of the meeting.  Talk about issues discussed, progress made, conclusions reached (if any), and action items for moving forward.  You will have 10 minutes to present your findings on Friday morning.

Contributed talks

Contributed talks are scheduled for 20 minutes:  15 minutes for your talk, plus 5 minutes for questions.  

Review talks

Review talks are scheduled for 30 minutes total:  25 minutes for the talk plus 5 minutes for questions.  Remember that this audience spans a fairly wide range of topics, so keep the first half of your talk at an introductory level.  Since this is a review talk, try to present a broad overview of your topic and place it in context with regard to the search for habitable worlds.  

Session Chairs

Please make sure all the talks for your session are loaded onto the appropriate computers before your session begins.  There will be A/V personnel on hand to help you with this.  Give 5-minute and 2-minute warnings for speakers to help keep them on track.  When fielding questions, try to call on more junior members of the audience and avoid letting the conversation be dominated by a few loud voices.  


Posters may be put up Sunday night, and must be taken down at the conclusion of the Thursday evening poster session.  Please put your poster up in its assigned location.  You will have the opportunity to give a 1-minute poster pop-up advertisement for your poster.  You may prepare 1 slide for this in pdf format.  Email your slide to [email protected] before the poster pop-up session.  Advertisements will be scheduled in the order listed on the program.