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Program and Presenter Information

Detailed information about the agenda is available by viewing the program and abstracts. Authors will not receive notification letters. Please check the author index to see where your presentation has been scheduled.

When developing presentations, we ask presenters to keep in mind the multidisciplinary nature of the conference and the attendees. We encourage presenters to make their presentations accessible to a wide audience so that they can spark discussion from multiple viewpoints and areas of expertise. Furthermore, we ask that presenters keep in mind that some attendees may experience color blindness. 


Oral Presentations

Laptops running both Windows and Mac OS, LCD projector, and speaker remote will be available for presentations during the oral sessions.

All presentations will be preloaded and tested the morning of the presentation. To aid the preloading process, create a folder on your flash drive called “habitability2019” and place your presentation in that folder in either pdf or pptx format. Please include your last name in the naming of your presentation file. An IT technician will be available each morning from 8:00–8:45 a.m. and on Sunday, September 8 after the field trip for one hour. When delivering your presentation, please ensure that slides appear and movies work as expected.

Talks are 20 minutes:  15 minutes for presentation and 5 minutes for discussion. Presentation start and end times are listed in the program.

For the oral session you are presenting in, please (1) introduce yourself to the Session Chairs before the start of your session, and (2) ensure you are ready to move to the lectern a few minutes before the start of your presentation.

Regardless of the number of talks you have given, speakers are encouraged to read the excellent blog written by Emily Lakdawalla:  Speak Your Science:  How to Give a Better Conference Talk

Hardware and Software Specifications

The session room will be equipped with a MacBook with current operating system with Apple TV capabilities (VGA and HDMI adapters will be available for Thunderbolt plugs) and a Dell laptop will also be available. Preferred presentation format is 16:9 wide screen.

Poster Presentations

Poster sessions will be held from 5:00–6:30 p.m. on Monday, September 9 and Tuesday, September 10.

Preceding each poster session, we will hold a lightning oral session from 4:30–5:00 p.m. for those presenting posters that evening. During this time, each poster presenter will have up to 4 minutes and up to 6 slides (including the title slide) to introduce and review their poster. Those choosing not to participate in the lightning session must email Debbie Mitchell (dmitchell@hou.usra.edu) no later than Thursday, September 5, 2019.

Poster Location Buck’s T-4 Buck Ridge Room
Poster Setup Posters can be hung any time Monday, September 9, but must be up no later than 4:30 p.m.
Poster Removal Wednesday, September 11 upon conclusion of the conference. Posters left behind will be discarded.
Poster Size 44" × 44"(110 cm × 110 cm)
Materials Provided Push pins

 

How to design an effective scientific poster by Paul Byrne is an excellent resource for poster presenters.

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).