Conference Policies

Any behavior or actions violating the conference policies should be reported to the conference contacts.

Harassment Policy

USRA-Houston and the Lunar and Planetary Institute are dedicated to providing a harassment-free experience for participants regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, religion, or other protected status.

USRA-Houston events are intended for professional networking and collaboration. While at USRA-managed meetings or related ancillary or social events, any participants, including speakers, attendees, volunteers, sponsors, exhibitors, booth staff and anyone else, should not engage in harassment in any form. All event participants are expected to behave according to professional standards and in accordance with their employer's policies on appropriate workplace behavior.

Photo Policy

Still pictures of presentations may be taken for personal use or for sharing on social media as long as (1) the taking of such pictures does not disrupt or distract from conference activities, and (2) presentation authors have not indicated clearly that they request no photos. If presenters do not want pictures of their presentations to be taken, they should state so verbally, at the start of an oral presentation. If authors have indicated that they do not want pictures taken of their presentations, please respect their request. Video recording of any presentation is not allowed.

Social Media Policy

Microblogging is encouraged to help provide extended social media coverage of the conference and share information with people interested in the conference content but unable to attend. Blog, post, and tweet highlights of the conference should use the official conference hashtag:  #1st1e9.

Journalists and public information officers from space science-related organizations are welcomed to attend, but are asked to identify as press upon registration. A press sticker will be added to your conference badge. As a professional courtesy, members of the media are asked to discuss any research of interest with the authors before publishing stories regarding their work, as a means of ensuring that authors’ works are accurately represented and cited.

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).