#astrorecon

Final Announcement — December 2014

Meeting Location and Date

The Conference on Spacecraft Reconnaissance of Asteroid and Comet Interiors (AstroRecon) will be held January 8–10, 2015, at Arizona State University in Tempe, Arizona. The conference begins the day after the conclusion of the 12th Meeting of the NASA Small Bodies Assessment Group, which will be held
January 6–7, 2015, in Phoenix.

Technical sessions will be held at ASU’s ISBT4 Building and Armstrong Hall. Click here for a downloadable campus map.

Parking at ASU
There are two parking structures with visitor parking and one metered parking lot located near the meeting site.

The Rural Road Structure is adjacent to the meeting site at the cross-streets of Rural Road and Terrace Mall. The visitor entrance is located on Terrace Mall. From Rural Road, turn west onto Terrace Mall. Rates for this structure are $3.00–10.00 with a $10.00 maximum exit fee. Cash and credit are accepted.

The Apache Boulevard Structure is a three-minute walk to the meeting site. It is located at the cross-streets of Apache Boulevard and Normal Avenue. The visitor entrance is located on Lemon Street. From Apache Boulevard, turn north onto Normal Avenue and follow the road as it turns into Lemon Street. Rates for this structure are $3.00–10.00 with a $10.00 maximum exit fee. Cash and credit are accepted.

Metered parking:  Lot 44 is located behind the ISTB4 building. Hours are Monday–Friday, 7:00 a.m.–10:00 p.m. To enter, turn west on Lemon Street from Rural Road. Make the first right turn after passing the parking structure. This will lead you straight into the metered lot. The pay station is located at the NW corner of the lot. Cash (exact change only) and credit are accepted. Rates for this lot are $2.00 per hour or $8.00 per day.

Click here for more information about ASU Parking and Transit.

Purpose and Scope

We have entered an era of detailed spacecraft reconnaissance of asteroids and comets. This exploration is motivated by a growing curiosity about our closest celestial neighbors, the hazards these bodies present, our desire to understand how planets form, and our vision for a human future in space. The goal of AstroRecon is to identify and evaluate the best technologies for spacecraft robotic reconnaissance of comets, asteroids, and small moons — paving the way for advanced science missions, exploration, sample return, in situ resource utilization, hazard mitigation, and human visitation.

Meeting Format

The conference format will bring people together around common themes, and will allow plenty of time for informal discussion and collaboration among participants. There will be mostly poster presentations.  Most oral presentations will be invited.  Posters will be given high visibility and will be displayed for the duration of the conference in a central location. The conference will end Saturday at noon, after two morning panel discussions. 

The conference agenda is now available. 

CLICK HERE for a list of accepted contributed abstracts.

Information For Presenters

Oral Presentations —
A PC laptop, LCD projector, and speaker remote will be available for presentation of oral presentations during the scientific sessions.

Presenters may either connect their personal laptops to the LCD projector OR submit their powerpoint presentations to the A/V technician via flash drive. In order to facilitate a smooth transition between speakers, all presentations should be preloaded and personal laptops should be tested in advance of each session. To aid the preloading process, create a folder on your flash drive called “AstroRecon” and place your PowerPoint presentation in that folder. Please include your last name in the naming of your presentation file. An IT technician will be available each morning from 8:00 to 8:30 a.m. and each afternoon from 12:30 to 1:30 p.m. and during breaks as necessary to assist in loading your talk.

Poster Presentations —
Poster Sessions will be held in the Rotunda of Armstrong Hall.
All posters will be available for viewing throughout the workshop.

Poster Setup: Thursday, January 8, from 8:00 to 9:00 a.m.
Poster Removal: Saturday, January 10, by close of workshop
Poster Size: 44" × 44"(110 cm × 110 cm)
Materials Provided: Painters tape for wall and push pins for cork boards
   

 

 

 

Conference Product

 A set of extended abstracts and peer-reviewed papers will be produced as a result of the conference.

Registration

  Through December 9, 2014 December 10–29, 2014 Onsite
Professionals  $225.00    $300.00  $350.00
Students $75.00  $125.00 $175.00


Credit card registrations:
  Participants registering by credit card MUST use the secure electronic registration form.

Other methods of payment:  Those registering using any other method of payment (check, money order, traveler's check, or wire transfer) must contact the USRA Meeting Registrar for detailed instructions.

Third-Party Payments:  Participants required to register using a third party (e.g., SATERN for NASA civil servants) should still register in advance using the electronic registration form. The confirmation e-mail you receive after registering will include payment instructions to submit to the third party. Please be aware, however, that your registration will not be considered complete until the funds have been received.

Split Payments:  Selecting the "Split Payment" tab on the payment page allows the registrant to use various payment methods to pay for specific fees. For example, you can select Third-Party Payer for the conference registration fee, but use a personal credit card for other non-reimbursable expenses (lunches, social event fees, banquets, etc.).

Cancellations:  Requests for cancellation with a fee refund (less a 10% processing fee) will only be accepted through December 24, 2014. Those who fail to attend and do not notify USRA prior to the December 24 deadline will forfeit their full fee.

Special Events

A conference banquet will be held on Friday, January 9, 6:00–11:00 p.m., at Desert Botanical Gardens. Tickets are $35.00 each. Tickets include dinner and entry into the gardens and all exhibits.

Click here to purchase tickets.

Desert Botanical Gardens
1201 N Galvin Pkwy
Phoenix, AZ 85008

Click here for a downloadable driving map. Drive time is an estimated 10–15 minutes. Parking is available. Round trip shuttle service from ASU will also be provided.

Event Schedule
5:30 p.m.: First shuttle departs ASU
6:00 p.m.: Second shuttle departs ASU
6:00 p.m.: Social mixer in the Boppart Courtyard
6:30 p.m.  Dinner in Dorrance Hall
9:00 p.m.: First shuttle departs Desert Botanical Gardens
10:30 p.m.: Second shuttle departs Desert Botanical Gardens
11:00 p.m.: Desert Botanical Gardens closes


More information on about the event and shuttle service will be provided at the conference.

Partial support for the banquet is provided by the ASU NewSpace Initiative. The ASU Space Technology and Science or “NewSpace” Initiative will establish and foster partnerships between ASU and next-generation non-governmental space exploration science and technology companies and programs (the NewSpace sector). The partnerships forged by ASU NewSpace will enable new avenues of research and development as well as new opportunities for student engagement. The ASU NewSpace Initiative will be a precursor to a NewSpace Institute that could bring together established programs in space science, planetary science, and engineering at ASU to define and transform the future of academic-private space partnerships.

For more information on the ASU NewSpace Initiative please visit: https://newspace.asu.edu/

TRAVEL AND ACCOMMODATIONS

Participants are responsible for making their own travel arrangements and hotel reservations.
Participants who plan to attend both SBAG and AstroRecon meetings can CLICK HERE for information about reservations at the discounted group rate at the SBAG hotel by December 12, 2014:

Residence Inn Tempe Downtown/University
510 South Forest Avenue
Tempe, AZ 85281

Quality Suites Near Old Town Scottsdale is offering a discounted rate for AstroRecon participants.  CLICK HERE to make a reservation:

Quality Suites Near Old Town Scottsdale
1635 N. Scottsdale Road
Tempe, AZ  85281

CLICK HERE for a list of other hotels near the ASU campus.

Local Airports:
Phoenix Sky Harbor International Airport (less than five miles from Tempe)
Phoenix-Mesa Gateway Airport (approximately 30 miles from Tempe)

Contacts

For further information regarding the scientific or engineering content of the meeting:
Erik Asphaug (Science Chair)
Arizona State University, Tempe
E-mai:  easphaug@asu.edu

Jekan Thangavelautham (Engineering Chair)
Arizona State University, Tempe
E-mail:  jekan@asu.edu

For further information regarding registration:
Elizabeth Wagganer
Meeting and Publication Services
USRA Houston
E-mail:  ewagganer@hou.usra.edu
Phone:  281-486-2164

 

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