#astrorecon

First Announcement — September 2014

Meeting Location and Date

The Conference on Spacecraft Reconnaissance of Asteroid and Comet Interiors (AstroRecon) will be held January 8–10, 2015, at Arizona State University in Tempe, Arizona. The conference begins the day after the conclusion of the 12th Meeting of the NASA Small Bodies Assessment Group, which will be held
January 6–7, 2015, in Phoenix.

Purpose and Scope

We have entered an era of detailed spacecraft reconnaissance of asteroids and comets. This exploration is motivated by a growing curiosity about our closest celestial neighbors, the hazards these bodies present, our desire to understand how planets form, and our vision for a human future in space. The goal of AstroRecon is to identify and evaluate the best technologies for spacecraft robotic reconnaissance of comets, asteroids, and small moons — paving the way for advanced science missions, exploration, sample return, in situ resource utilization, hazard mitigation, and human visitation.

Meeting Format

The conference format will bring people together around common themes, and will allow plenty of time for informal discussion and collaboration among participants. There will be mostly poster presentations.  Most oral presentations will be invited.  Posters will be given high visibility and will be displayed for the duration of the conference in a central location. The conference will end Saturday at noon, after two morning panel discussions. The workshop will produce a set of extended abstracts and peer-reviewed papers.

Preliminary Schedule

Thursday, January 8  
9:00 a.m. – 5:00 p.m. Oral and poster presentations
6:00 p.m. 3D planetarium show
Friday, January 9  
9:00 a.m. – 5:00 p.m. Oral and poster presentations
6:00 p.m. Social event
Saturday, January 10  
9:00 a.m. – 12:00 p.m. Panel discussion

Call For Abstracts

Abstract Deadline — Thursday, November 6, 2014, 5:00 p.m. U.S. Central Standard Time (GMT -6)

  • No late abstracts will be accepted, regardless of the reason.
  • Abstracts sent by e-mail will NOT be considered.
  • Abstracts are limited to one page.
  • All abstracts must be submitted in PDF format.
  • All abstracts must be submitted in U.S. letter size format (8.5" × 11") and must include a one-inch margin on all four sides; A4 submissions will be rejected by the system.
  • Abstract file sizes must be no larger than 1.5 MB; larger files will be automatically rejected by the system.
  • If not using the template provided leave a one-inch margin on all four sides of your document.
  • First authors are limited to two abstracts.

Authors are encouraged to start the submission process early so the USRA staff will have time to provide assistance in the event of technical problems. For technical assistance, contact Linda Tanner (281-486-2142), or send an e-mail message to publish@hou.usra.edu.

Unable to Produce PDF Files?  Authors who are unable to produce a PDF file may send their source files (must be in Word or PostScript format) to USRA no later than November 3, 2014. A PDF file will be created and returned to the author, but it is the author’s responsibility to submit that PDF file by the time of the abstract deadline. Source files should be sent to publish@hou.usra.edu.

IF YOU NEED TO REVISE YOUR ABSTRACT (PRIOR TO THE DEADLINE ONLY):

If you discover an error and need to replace your abstract file, or correct the information submitted on the form, return to the abstract submission portion of the meeting portal and click on the "Update" link that appears next to the title of the abstract you submitted.

Preparation and Submission of Abstracts

Step 1:  Download the appropriate template

Step 2:  Write the abstract (no more than one page) using the format shown in the template

Step 3:  Create a PDF file (no larger than 1.5 MB)

Step 4:  Fill out the electronic abstract submission form and upload the abstract file

Indication of Interest

To subscribe to a mailing list to receive electronic reminders and special announcements relating to the meeting via e-mail, please submit an electronic Indication of Interest form

Registration

  Through December 9, 2014 December 10–29, 2014 Onsite
Professionals  $225.00    $300.00  $350.00
Students $75.00  $125.00 $175.00


Credit card registrations:
  Participants registering by credit card MUST use the secure electronic registration form.

Other methods of payment:  Those registering using any other method of payment (check, money order, traveler's check, or wire transfer) must contact the USRA Meeting Registrar for detailed instructions.

Third-Party Payments:  Participants required to register using a third party (e.g., SATERN for NASA civil servants) should still register in advance using the electronic registration form. The confirmation e-mail you receive after registering will include payment instructions to submit to the third party. Please be aware, however, that your registration will not be considered complete until the funds have been received.

Split Payments:  Selecting the "Split Payment" tab on the payment page allows the registrant to use various payment methods to pay for specific fees. For example, you can select Third-Party Payer for the conference registration fee, but use a personal credit card for other non-reimbursable expenses (lunches, social event fees, banquets, etc.).

Cancellations:  Requests for cancellation with a fee refund (less a 10% processing fee) will only be accepted through December 24, 2014. Those who fail to attend and do not notify USRA prior to the December 24 deadline will forfeit their full fee.

Special Events

A social event will be held Friday evening. The conference will end Saturday at noon. A field excursion will be organized by Arizona State University's Students for the Exploration and Development of Space for participants who wish to stay through the weekend. More information about these opportunities will be provided soon.

TRAVEL AND ACCOMMODATIONS

Details about travel and accommodations are coming soon.

SPONSORSHIP OPPORTUNITIES

AstroRecon will provide a great opportunity for commercial, scientific, and educational organizations to interact with leading experts in the field of planetary science. Please contact Erik Asphaug for more information about exclusive sponsorship opportunities. 

Contacts

For further information regarding the scientific or engineering content of the meeting:
Erik Asphaug (Science Chair)
Arizona State University, Tempe
E-mai:  easphaug@asu.edu

Jekan Thangavelautham (Engineering Chair)
Arizona State University, Tempe
E-mail:  jekan@asu.edu

For further information regarding meeting details, abstract submission, or registration:
Elizabeth Wagganer
Meeting and Publication Services
USRA Houston
E-mail:  ewagganer@hou.usra.edu
Phone:  281-486-2164

Schedule

Abstract deadline November  6, 2014
Final announcement with program and abstracts posted on this website November  24, 2014
Conference on Spacecraft Reconnaissance of Asteroid and Comet Interiors January  8–10, 2015


 

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