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Meeting Planning Services

Program and Presenter Information

Detailed information about the agenda is available by viewing the program and abstracts. Authors will not receive notification letters. Please check the author index to see where your presentation has been scheduled.

The agenda includes lightning talks by poster presenters. View E-Posters for access to research being presented during the virtual workshop poster session.

Click here for printable program.

The virtual workshop is scheduled to begin each day at 9:00 a.m. U.S. Central Standard Time (GMT -6) (Daylight Savings Time ended in the U.S. on November 1).

Time Zone Converter

  • 9:00 a.m. CST
  • 7:00 a.m. PST
  • 4:00 p.m. CET
  • 12:00 a.m. (the following day) JST

The virtual workshop will be delivered using RingCentral Meetings to enhance participant engagement. Presenters will have the opportunity to test and become familiar with the platform prior to the workshop.

Oral Presentations

Oral presentations are scheduled for a total of 15 minutes, with 10 minutes for presentation and 5 minutes for questions. Invited presentations are scheduled for a total of 20 minutes, with 15 minutes for presentation and 5 minutes for questions. Discussion time is allocated at the end of each day for further conversation about the topics.

Presenters will be responsible for sharing their screen and managing their virtual presentation.

Regardless of the number of talks you have given, speakers are encouraged to read this blog post: Speak Your Science: How to Give a Better Conference Talk.

Poster Presentations

How to design an effective scientific poster is an excellent resource for poster presenters.

Authors requesting posters, or assigned to poster as an option, will be featured in lightning talk sessions. Presenters will have 3 minutes to introduce their posters using a maximum of two PowerPoint slides. Unlike other oral presentations, lightning talk PowerPoint slides will be managed by an assigned moderator to eliminate the time it takes for presenters to share their screens. Send PowerPoint slide(s) to [email protected] no later than October 30, 2020.

Poster presenters should upload an electronic file of their poster prior to the workshop for reference by attendees prior to and during the workshop.


The deadline for uploading e-posters is November 20, 2020. To view all submitted e-posters: View E-Posters.

E-posters will be available before, during, and after the workshop for attendees and for those who are unable to attend the workshop. Presenters are urged to take advantage of this opportunity to increase the visibility of their research to a global audience.

To upload an e-poster:

  1. Login to the abstract submission page of the Meeting Portal.
  2. Next to the listing of your Apophis 2020 abstract that was assigned to a poster session, you’ll see a link in the Action column.
  3. Click on this link to go to the e-poster upload page.
    • a. All e-posters must be submitted in PDF format.
    • b. The maximum file size allowed is 10.0 MB.
  4. After using the browse button to locate the file containing the e-poster on your computer and acknowledging the copyright statement, click the “Submit” button once and wait for the confirmation screen.
  5. To find a particular abstract, use the abstract search function. Those with e-posters will have an additional link in the search result to view the associated poster.

To revise an e-poster (prior to the deadline only), return to the abstract submission page of the Meeting Portal and click on the “E-POSTER” link that appears next to the title of the abstract you submitted.

Note: All electronic submission forms are part of the Meeting Portal, which requires users to set up a personal profile to access our electronic forms (setting up a profile is quick and easy, requiring only a few minutes of your time).