Second Announcement — January 2014

Meeting Location and Date


The 2014 Venus Exploration Targets Workshop will be held May 19–21, 2014, at the Lunar and Planetary Institute, located in the Universities Space Research Association (USRA) building, 3600 Bay Area Boulevard, Houston TX 77058.

Purpose and Scope

Venus and Earth were formed under strikingly similar conditions: similar size, similar composition, and comparable distances from the Sun. Yet the Venus that has been revealed through exploration missions to date is hellishly hot, devoid of oceans, lacking plate tectonics, and bathed in a thick, reactive atmosphere. A less Earth-like environment is hard to imagine. Why and when did Earth’s and Venus’ evolutionary paths diverge? The answer to this fundamental and unresolved question is central to understanding Venus in the context of terrestrial planets and their evolutionary processes, including Earth-sized planets around other stars. Additionally, Venus, more than any other planetary body, holds important clues to understanding our own planet — how it has maintained a habitable environment for so long and how long it can continue to do so. Given this potential and the current state of knowledge, there is compelling need for a vigorous new Venus exploration campaign.

The primary goal of this workshop is to identify and evaluate key locations, transects, and regions (on the surface or within the atmosphere) for future exploration of planet Venus. Appropriate candidate targets include those requiring landers, atmospheric probes, gliders, or balloons, and orbital missions. Topical breakout groups will evaluate proposed targets against planning documents — particularly VEXAG’s Goals, Objectives, and Investigations for Venus Exploration 2013 — as well as the baseline instrument and mission characteristics (e.g., sensitivities, precisions, resolutions, operational duration, risk management strategies) required by the science. The list of targets vetted by workshop participants will be compiled and published shortly after the workshop.

Student Poster Competition

Undergraduate and graduate students will have the opportunity to participate in a VEXAG-sponsored competition at the workshop. Participants must submit an abstract and present a poster during the workshop. The student with the best poster will win travel assistance to a future conference to present their poster.

Student posters should demonstrate an understanding of Venus as a potential mission target, the technology required to answer current questions about Venus, and consistency with the VEXAG goals and objectives. Questions can be directed to Stephanie Johnston at johnston@umd.edu.

If you wish to participate in the student poster contest, please answer “yes” to the appropriate question on the abstract submission form.

Student Travel Support New

JPL will provide support for travel of up to four (4) students from any city in the U.S. to the workshop. Expenses for airfare, accommodation, meals, and airport transfers will be covered. Graduate students and exceptionally qualified undergraduate seniors are eligible.

The application deadline is March 4. For more details, including a list of required application materials, visit www.lpi.usra.edu/vexag/student_travel/VET/.

Meeting Format

The three-day workshop will consist of an opening plenary session of oral presentations invited from submitted abstracts, followed by an evening poster discussion session. Topical break-out sessions, organized around science conducted from the surface, within the atmosphere, and from orbit, will begin the second day and extend through the morning of the third day. Results of each breakout will be reported and discussed during a capstone plenary session beginning after lunch on the final day.

Call for Abstracts

Abstract Deadline — March 4, 2014, 5:00 p.m. U.S. Central Standard Time (GMT -6)

First authors are limited to two abstracts. All submissions will be considered for POSTER presentation unless selected by the Science Organizing Committee for oral presentation. If you are NOT willing to give an oral presentation, please write a note to that effect in the comments box at the end of the abstract submission form.

All abstracts submitted to this workshop must adhere to the following instructions and must be prepared using the customized template provided for this workshop:

Session:   When submitting your abstract, select the topic on the abstract form that corresponds to the appropriate break-out session. The three sessions are based on where the instrument platform will be located:   on the surface, within the atmosphere, or from orbit.

Target:   In your abstract, provide appropriate geographic references for the proposed targets (bounding coordinates and/or place names) for surface targets. For atmospheric traverses, provide relevant geographic and altitude constraints (heights and/or other descriptors, e.g., “troposphere,” “sulfuric acid cloud layer,” etc.).

Science Goal(s):  Science justification should be linked to Table 2. VEXAG Goals, Objectives and Investigations located on the VEXAG website. It is sufficient to refer to the label (e.g., I.A.2 or II.B.1) rather than spelling out the full goal, objective, and investigation.

Discussion:   Abstracts should clearly discuss how the proposed target would contribute to the goal(s). Include appropriate data-quality requirements (e.g., precisions, sensitivities, etc.) to meet the objectives of each investigation. Address any other mission constraints (duration, risk management, etc.) required to meet the goal(s).

Other General Rules Regarding Submission —

  • No late abstracts will be accepted, regardless of the reason.
  • Abstracts sent by e-mail will NOT be considered; they must all be submitted using the electronic abstract submission form.
  • Abstracts are limited to two pages.
  • All abstracts must be submitted in PDF format.
  • All abstracts must be submitted in U.S. letter size format (8.5" × 11") and must include a one-inch margin on all four sides; A4 submissions will be rejected by the system.
  • Abstract file sizes must be no larger than 1.5 MB; larger files will be automatically rejected by the system.
  • Authors MUST use the template specific to this workshop, and must be written to address the details given above.

Authors are encouraged to start the submission process early so the USRA staff will have time to provide assistance in the event of technical problems. For technical assistance, contact Linda Tanner (281-486-2142), or send an e-mail message to publish@hou.usra.edu.

Unable to Produce PDF Files? Authors who are unable to produce a PDF file may send their source files (must be in Word or PostScript format) to USRA no later than February 25, 2014. A PDF file will be created and returned to the author, but it is the author’s responsibility to submit that PDF file by the time of the abstract deadline. Source files should be sent to publish@hou.usra.edu.

Preparation and Submission of Abstracts —

Step 1:   Download the appropriate template (remember that the template provided is specific to this workshop, and is NOT the normal template used for most USRA/LPI meetings)

Step 2:   Write the abstract (no more than two pages) using the format shown in the template

Step 3:  Create a PDF file (no larger than 1.5 MB)

Step 4:  Fill out the electronic abstract submission form and upload the abstract file

Information for Presenters

Oral Presentations —

A PC laptop, LCD projector, and speaker remote will be available for presentation of oral talks during the scientific sessions. Please note the guidelines below for your presentation.

  • In order to facilitate a smooth transition between speakers, and provide each speaker their allotted time, we will preload and test all presentations in advance. Please provide your PowerPoint presentation on a flash drive upon your arrival at the workshop.
  • To expedite the loading and testing of your file:
    • Create a folder called “Venus Exploration Targets Workshop” and place your presentation in this folder.
    • Please include your last name in the file name.
  • The use of personal laptops is strongly discouraged.
  • No Mac laptops will be provided.

Hardware and Software Specifications —

The plenary room will be equipped with the following minimum hardware and software. If you anticipate the need for any other software for your presentation, please notify USRA immediately at gpacetti@hou.usra.edu.

PC Hardware: PC Software:
Lenovo ThinkPad T420
Core i5 2520M/2.5 GHz
Operating System:  Windows 7 Professional 32-bit
Memory:  4 GB RAM Microsoft Office 2010 (including PowerPoint 2010)
Video:  1600 × 900 Internet Explorer 8, Windows Media Player 12, QuickTime 7, Adobe Acrobat Reader X, FireFox 5.5

Poster Presentations —

Poster location assignments will be provided to presenters at the workshop. All posters will be available for viewing during the entire workshop.

Poster Size:

44” × 44” (maximum)

Materials Provided:

Pushpins

Poster presenters can begin setting up their posters at 8:00 a.m. Monday, May 19, 2014. For examples of tips on how to best prepare a poster presentation, visit

Poster Presentations:  Designing Effective Posters
Epic Fail:  What a Perfectly Putrid Poster Can Do for You

Registration

Through April 18, 2014 April 19–May 14, 2014
Professionals $150.00 $180.00
Students $75.00 $75.00
Working Press $0.00 $0.00

Note that there will be NO onsite registration for this workshop.

Credit card registrations:   Participants registering by credit card MUST use the secure electronic registration form.

Other methods of payment:  Those registering using any other method of payment (check, money order, traveler’s check, or wire transfer) must contact the USRA Meeting Registrar for detailed instructions.

Third-Party Payments:  Participants required to register using a third party (e.g., SATERN for NASA civil servants) should still register in advance using the electronic registration form. The confirmation e-mail you receive after registering will include payment instructions to submit to the third party. Please be aware, however, that your registration will not be considered complete until the funds have been received.

Cancellations:  Requests for cancellation with a fee refund (less a 10% processing fee) will only be accepted through May 5, 2014. Those who fail to attend and do not notify USRA prior to the May 5 deadline will forfeit their full fee.

Check-in:  Workshop registration and check-in will open at 7:45 a.m. on Monday, May 19, 2014.

Accommodations

Participants are responsible for making their own travel arrangements and hotel reservations. A limited block of guest rooms has been reserved at the hotels listed below.

Hilton Houston NASA Clear Lake (3000 NASA Road One, Houston TX 77058-4322)

Rate:  Prevailing government rate (currently $118.00) plus sales tax; includes complimentary high-speed Internet access.
Location:  See the area map.
Cut-off Date:  Reservations must be made on or before April 21, 2014.  Reservations made after this date will be subject to availability and prevailing rates.

Reservations —
      By phone:   Call the hotel at 281-333-9300
      Online:   Use the  group reservation page  “USRA”
      Check-in/check-out:   Check-in time is 3:00 p.m.; checkout is 12:00 p.m.

Courtyard by Marriott–Houston NASA/Nassau Bay (18100 Saturn Lane, Houston TX 77058)

Rate:   $80 per night plus sales tax including breakfast; complimentary Wi-Fi is available to all guests via wired AND wireless connections in all guest rooms.
Map:  See the area map.
Cut-off Date:   Reservations must be made on or before April 27, 2014. Reservations made after this date will be subject to availability and prevailing rates.

Reservations —
      By phone:   Call the hotel at 281-333-0220 and refer to group code USRA
      Online:   Use the group reservation page  “USRA”
      Check-in/check-out:   Check-in time is 3:00 p.m.; checkout is 12:00 p.m.

For a list of other hotels in the area, refer to the Bay Area Houston Hotel Information. The location of the hotels in relation to the USRA building is shown on the area map.

Contacts

For further information regarding the scientific content of the meeting:

Virgil L. (Buck) Sharpton
Lunar and Planetary Institute
E-mail: sharpton@lpi.usra.edu

For further information regarding meeting details or announcements:

Gail Pacetti, CMP
Meeting and Publication Services
USRA Houston
Phone: 281-244-2016
E-mail: gpacetti@hou.usra.edu

For further information regarding abstract submission or registration:

Linda Tanner
Meeting and Publication Services
USRA Houston
Phone: 281-486-2142
E-mail: ltanner@hou.usra.edu

Schedule

Abstract deadline March 4, 2014
Final announcement with program and abstracts posted on this website April 4, 2014
Early registration deadline (at reduced rate) April 18, 2014
Venus Exploration Targets Workshop May 19–21, 2014


 

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