Final Announcement — June 2014

Meeting Location and Date

The Workshop on the Study of Ice Giant Planets will be held July 28–30, 2014, at the Johns Hopkins University/Applied Physics Laboratory in Laurel, Maryland. The meeting will be held in Room E100, Building 200 on the South Campus.

Important Notice:   JHU/APL Security Clearance — Because this meeting is being held at a secure facility, special requirements will be enforced for access to the meeting, including the need to apply for security badging.

All visitors must be badged to enter the facility. Please be sure that the name entered on the registration form matches exactly your legal name as it appears on your government-issued I.D.

All Foreign National badge requests must be submitted no later than July 14, 2014. There will be NO EXCEPTIONS. Any Foreign National registration received after this date may not be approved by JHU security.

U.S. Citizens/Naturalized Citizens/Legal Permanent Residents (Green Card Holders) —
You will have to produce two forms of valid ID. Green card holders MUST bring their “green card.” If you have a specific question pertaining to your proof of identification, don’t hesitate to contact JHU/APL’s Visitor Control Office at 240-228-5661.

Foreign Nationals —
There will be no onsite registration for foreign nationals. Foreign Nationals MUST have their passports in their possession to enter the meeting.Foreign nationals must register no later than July 14, 2014.

1. To register:  Foreign nationals must still register for the meeting by using the secure electronic registration form AND
2. Foreign nationals must submit the Foreign National Security Clearance Form
   by e-mail to Ingrid Dudley by July 14, 2014.

Please note that visitor access to JHU/APL is not guaranteed by your registration. JHU security has the final authority for all badge approvals and refusals.

Visitors should also be aware that cameras are NOT permitted on the premises.

Purpose and Scope

This workshop is designed to review the current state of knowledge of the ice giant atmospheres, satellites, rings, magnetospheres, and interiors, identifying science priorities, and providing traceability to future missions. Topical discussions will be broad, with an eye toward big-picture questions, including exoplanet science and the need for supporting observations, laboratory work, and modeling. The expected outcomes of this workshop include raising awareness on the importance of ice giant planet system science and prioritizing the discipline-specific science goals. We envision the results of this workshop will guide future Decadal Survey, Cosmic Vision, and other mission studies.

Meeting Format

The workshop will consist of plenary sessions and a poster session over a period of 2.5 days. There will be morning and afternoon oral sessions organized around topical themes, as well as several invited presentations. Ample time will be reserved for discussion. A poster session will be held in the late afternoon on Monday, and breakout sessions on science priorities will be held on Tuesday afternoon, with future mission design and strategies discussed on Wednesday.

For more details, view the program and abstracts. Authors will not receive notification letters, so they should check the author index to see where their presentation has been scheduled.

Agenda —

Monday, July 28, 2014	Oral presentations and afternoon/evening poster session
Tuesday, July 29, 2014	Oral presentations and breakout session
Wednesday, July 30, 2014	Oral presentations and discussion of next steps

Information for Presenters

Oral Presentations —

Invited speakers are allotted 40 minutes for their presentations; contributed authors are allotted 20 minutes. A PC laptop, LCD projector, and speaker remote will be available for oral presentations during the scientific sessions. In order to facilitate a smooth transition between speakers, all speakers must load their presentations and tested them in advance. To aid the preloading process, create a folder on your flash drive/CD called “ICEGIANTS 2014” and place your PowerPoint or PDF presentation in that folder. Please include your last name in the naming of your presentation file.

Hardware and Software Specifications

PC Hardware:	PC Software:
Optiplex 990 3.4GHz 64-bit cpu	Operating System: Windows 7
Memory:  4 GB	Microsoft Office 2010 including PowerPoint
Video: AMD Radeon HD 6350	Windows Media Player: 12 QuickTime Player:7.7.5                  Acrobat Reader: 11

Registration

All participants should register in advance, no later than July 14, 2014, to guarantee necessary meeting materials and seating. Remember that foreign nationals will not be allowed to register on site, and MUST register by July 14 in order to attend.

Credit card registrations:   Participants registering by credit card MUST use the secure electronic registration form.

Other methods of payment:   Those registering using any other method of payment (check, money order, traveler’s check, or wire transfer) must contact the USRA Meeting Registrar for detailed instructions.

Note:   Participants required to register using a third party (e.g., SATERN for NASA civil servants) should register in advance using the electronic registration form and select “Third-Party Payer” as the method of payment. The confirmation e-mail you receive after registering will include payment instructions to submit to the third party. Please be aware, however, that your registration will not be considered complete until the funds have been received.

Cancellations:   Requests for cancellation with a fee refund (less a 10% processing fee) will only be accepted through Monday, July 7, 2014. Those who fail to attend and do not notify USRA prior to the July 7, 2014, deadline will forfeit their full fee.

Hotel Accommodations

Participants are responsible for making their own travel and hotel reservations. For information about the Johns Hopkins University/Applied Physics Laboratory, directions, and nearby hotels, please refer to the APL Visitor’s Guide.

Contacts

For further information regarding the scientific content of the meeting:

Amy A. Simon
NASA Goddard Space Flight Center
E-mail:   [email protected]

For further information regarding meeting details or registration:

Ingrid Dudley, CMP
Meeting and Publication Services
USRA Houston
Phone:   281-486-2151
E-mail:   [email protected]

Schedule

June 13, 2014	Final announcement with program and abstracts posted on this website
July 14, 2014	Deadline for foreign nationals to submit the Foreign National Security Clearance Form
July 14, 2014	Registration deadline
July 28–30, 2014	Workshop on the Study of the Ice Giant Planets