First Announcement — April 2013

Meeting Location and Date

The Workshop on the Study of Ice Giant Planets will be held July 28–30, 2014, at the Johns Hopkins University/Applied Physics Laboratory in Laurel, Maryland.

Important Notice:   JHU/APL Security Clearance Because this meeting is being held at a secure facility, special requirements will be enforced for access to the meeting, including the need to apply for security badging.

All visitors must be badged to enter the facility. Please be sure that the name entered on the registration form matches exactly your legal name as it appears on your government-issued I.D.

All Foreign National badge requests must be submitted no later than July 14, 2014. There will be NO EXCEPTIONS. Any Foreign National registration received after this date may not be approved by JHU security.

U.S. Citizens/Naturalized Citizens/Legal Permanent Residents (Green Card Holders) —
You will have to produce two forms of valid ID. Green card holders MUST bring their “green card.” If you have a specific question pertaining to your proof of identification, don’t hesitate to contact JHU/APL’s Visitor Control Office at 240-228-5661.

Foreign Nationals —
There will be no onsite registration for foreign nationals. Foreign Nationals MUST have their passports in their possession to enter the meeting.Foreign nationals must register no later than July 14, 2014.

Please note that visitor access to JHU/APL is not guaranteed by your registration. JHU security has the final authority for all badge approvals and refusals.

Visitors should also be aware that cameras are NOT permitted on the premises.

Purpose and Scope

This workshop is designed to review the current state of knowledge of the ice giant atmospheres, satellites, rings, magnetospheres, and interiors, identifying science priorities, and providing traceability to future missions. Topical discussions will be broad, with an eye toward big-picture questions, including exoplanet science and the need for supporting observations, laboratory work, and modeling. The expected outcomes of this workshop include raising awareness on the importance of ice giant planet system science and prioritizing the discipline-specific science goals. We envision the results of this workshop will guide future Decadal Survey, Cosmic Vision, and other mission studies.

Meeting Format

The workshop will consist of plenary sessions and a poster session over a period of 2.5 days. There will be morning and afternoon oral sessions organized around topical themes, as well as several invited presentations. Ample time will be reserved for discussion. A poster session will be held in the late afternoon on Monday, and breakout sessions on science priorities will be held on Tuesday afternoon, with future mission design and strategies discussed on Wednesday.

Preliminary Agenda —

Monday, July 28, 2014 Oral presentations and afternoon/evening poster session
Tuesday, July 29, 2014 Oral presentations and breakout session
Wednesday, July 30, 2014 Oral presentations and discussion of next steps

Call for Abstracts

First authors are limited to one abstract. Due to time constraints, all submissions will be considered for POSTER presentation unless selected by the Science Organizing Committee for oral presentation. If you are NOT willing to give an oral presentation, please write a note to that effect in the comments box at the end of the abstract submission form.

A goal of the meeting is active discussion of the current state of knowledge of the ice giant planet systems and the identification of knowledge gaps and driving science questions. We encourage contributions related to the atmospheres, interiors, magnetospheres, rings, and satellites of Uranus and Neptune, as well as ties to exoplanets. An outcome of this meeting is to produce traceability from science to measurements to missions, and abstracts that focus on these topics are encouraged:

  • Current state of knowledge with an emphasis on driving science questions
  • Knowledge gaps, goals, and science priorities
  • Mission architectures

Abstract Deadline —

The abstract deadline is Thursday, May 15, 2014, 5:00 p.m. U.S. Central Daylight Time (GMT -5).

General Rules Regarding Submission

  • No late abstracts will be accepted, regardless of the reason.
  • Abstracts sent by e-mail will NOT be considered. All files must all be submitted using the electronic abstract submission form.
  • Abstracts are limited to ONE page.
  • All abstracts must be submitted in PDF format.
  • All abstracts must be submitted in U.S. letter size format (8.5” × 11”) and must include a one-inch margin on all four sides; A4 submissions will be rejected by the system.
  • Abstract file sizes must be no larger than 1.5 MB; larger files will be automatically rejected by the system.
  • If not using the template provided, leave a one-inch margin on all four sides of your document.

Authors are encouraged to start the submission process early so the USRA staff will have time to provide assistance in the event of technical problems. For technical assistance, contact Gail Pacetti (281-244-2016), or send an e-mail message to publish@hou.usra.edu.

Preparation and Submission of Abstracts —

Step 1:   Download the appropriate template.
Step 2:   Write the abstract (no more than one page) using the format shown in the template.
Step 3:   Create a PDF file (no larger than 1.5 MB).
Step 4:   Fill out the electronic abstract submission form and upload the abstract file.

The program and abstracts will be available on this website by June 13, 2014.

Registration

Through June 27 June 27–July 14 Onsite
Professionals $140.00 $170.00 $200.00
Students $40.00 $70.00 $90.00

All participants should register in advance, no later than July 14, 2014, to guarantee necessary meeting materials and seating. Remember that foreign nationals will not be allowed to register on site, and MUST register by July 14 in order to attend.

Credit card registrations:   Participants registering by credit card MUST use the secure electronic registration form.

Other methods of payment:   Those registering using any other method of payment (check, money order, traveler’s check, or wire transfer) must contact the USRA Meeting Registrar for detailed instructions.

Note:   Participants required to register using a third party (e.g., SATERN for NASA civil servants) should register in advance using the electronic registration form and select “Third-Party Payer” as the method of payment. The confirmation e-mail you receive after registering will include payment instructions to submit to the third party. Please be aware, however, that your registration will not be considered complete until the funds have been received.

Cancellations:   Requests for cancellation with a fee refund (less a 10% processing fee) will only be accepted through Monday, July 7, 2014. Those who fail to attend and do not notify USRA prior to the July 7, 2014, deadline will forfeit their full fee.

Hotel Accommodations

Participants are responsible for making their own travel and hotel reservations. For information about the Johns Hopkins University/Applied Physics Laboratory, directions, and nearby hotels, please refer to the APL Visitor’s Guide.

Contacts

For further information regarding the scientific content of the meeting:

Amy A. Simon
NASA Goddard Space Flight Center
E-mail:   amy.a.simon-miller@nasa.gov

For further information regarding meeting details, abstract submission, or registration:

Ingrid Dudley, CMP
Meeting and Publication Services
USRA Houston
Phone:   281-486-2151
E-mail:   idudley@hou.usra.edu

Schedule

May 15, 2014 Abstract deadline
June 13, 2014 Final announcement with program and abstracts posted on this website
July 14, 2014 Registration deadline
July 28–30, 2014 Workshop on the Study of the Ice Giant Planets


 

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